Alliance Française de Melbourne

Type of employment: Fixed term contract

Area: Melbourne

About us:

The Alliance Française (AF) is the premier destination for French language and cultural exchange around the world. In Melbourne and Victoria, our mission is to share the richness of the Francophone Culture through language courses, cultural events and community engagement. We are looking for an experienced Events coordinator to support our team's seasonal increase in workload linked to the organisation of the Alliance Francaise French Film Festival (AF FFF).

Position Overview:

In partnership with and under the direction of the Events Manager and collaborating with another Events Coordinator, you assist with the preparation, coordination and sponsorship promotion of all Alliance Française of Melbourne (AFM) events throughout the duration of employment including the annual AF FFF. This involves juggling multiple stakeholders both within the AFM community and external partners.

AF events can be community, cultural, promotional or educational at AFM sites and, in particular during the AF FFF, can be at our partners’ or external sites.

Typical Working Hours: 22 to 30 hrs per week, most likely Tuesday to Friday. Flexibility is essential, as occasional evenings will be required between February and April.

Fixed term contract: 5th January to 30th April 2026

Key tasks:

Assist with:

Planning & logistics:

• preparation and promotion for AF FFF and any other events during and after this period.

• AF FFF related activities such as the coordination of:

• PR and radio interviews, media launch including social media and onsite competitions;

• preparation and delivery of all special events;

Administration of any event including but not limited to:

• invitations, guest lists and liaison,

• recruitment, training, scheduling and oversight of volunteers

• preparation of run sheets and rosters of volunteers;

• keeping a visual record of the events i.e. taking photos;

• data collection and collating for reporting preparation.

Client & Stakeholders liaison:

• with other AF, national AF FFF coordination in Sydney, and partner as required;

• as needed, promote AF FFF movies to primary and secondary schools and support / check school bookings made by Education assistant

Liaise with Event Manager to keep updating AFM partners and sponsors contracts/ benefits and exposure/ promotion on relevant webpage/ medias.

At times it will be required for you to be onsite for special events including AF FFF and this maybe outside of regular working hours.

We are looking for a team member who is / has:

Customer focus: Proven track record of delivering friendly, professional service (hospitality, events) in a non-for-profit organisation.
• Professional Presentation & Conduct: Demonstrates a professional manner and is well presented, suitable for regular interactions with high-profile patrons.
• Communication Skills: English language proficiency (French fluency is a definitely a plus); ability to articulate offerings convincingly and diplomatically.
• Tech Savvy: Comfortable using basic office software (Word, Excel).
• Relevant tertiary qualification or work experience in a related field
• Flexibility: Willingness to work occasional evenings and Saturdays, and to travel between different work locations.

Why Join Alliance Française?:
• Dynamic Work Environment: Be part of a passionate team dedicated to cultural exchange and education.
• Cultural Immersion: Enjoy the chance to practice or learn French, plus gain exposure to diverse cultural events.
• Package: 65,000$ per annum (equivalent FT - pro rata) + Super
• Must have the right to live and work in Australia during that period

To apply:
Please send your resume and a brief cover letter highlighting your events experience to recruitment@afmelbourne.com.au
Applications will be reviewed on a rolling basis.